{"id":4172,"date":"2024-10-21T14:28:23","date_gmt":"2024-10-21T12:28:23","guid":{"rendered":"https:\/\/benefex-dev.local\/en-test\/?page_id=4172"},"modified":"2026-04-24T09:25:19","modified_gmt":"2026-04-24T08:25:19","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/benifex.com\/en\/trust\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t
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Privacy Policy<\/h1>\t\t\t\t<\/div>\n\t\t\t\t
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Benifex Privacy Policy<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Home<\/a><\/span><\/span><\/p>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Benifex Privacy Policy<\/h3>\t\t\t\t<\/div>\n\t\t\t\t
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As part of our business, we process personal data about you both as a data controller and as a data processor. Your privacy is important to us and we are keen to be transparent about what personal data we process about you and why.<\/p>

This privacy policy describes who is responsible for the processing of your personal data, what personal data we process about you, why we process your personal data, how long and where we store your personal data, and how we have gained access to the personal data, if we have not received this information from you.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t

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Part I \u2013 Information on how we process personal data about you as a data controller<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Personal data processed in connection with the marketing of our products (workshops, events, newsletters, press releases or other communications)<\/p>

Who is responsible for the processing of your personal data<\/strong><\/p>

Benifex AB with registration number 556595-0317 is the data controller for the processing of your personal data.<\/p>

What personal data we process about you<\/strong><\/p>

We process personal data about you in the form of your name, job title, preferred language, e-mail, telephone number, workplace address, and any other contact details. In cases where we photograph and\/or film at our events and seminars, we also process data about you in the form of images and recorded material. Should we use images and recorded material for, for example, marketing purposes where you appear, we will have obtained your prior consent.<\/p>

Personal data processed in connection with the marketing of our products (workshops, events, newsletters, press releases or other communications)<\/p>

How we collect your personal data<\/strong><\/p>

We have collected this personal data from you when (i) the organization you represent became, or was about to become, a client of ours, (ii) you contacted us in some other way, (iii) you voluntarily participated in one of our surveys, or (iv) you wish to receive communication in the form of e.g. newsletters and invitations to events from us.<\/p>

Why we process your personal data<\/strong><\/p>

We process your personal data in order to communicate with you and send you marketing material in your professional capacity. We communicate with you to provide information about our services and products and when your company is in a contractual negotiation with Benifex. Such processing is based on a balance of interests and Benifex\u2019s legitimate interest to maintain a business relationship with your employer and to be able to communicate with you in your professional role regarding, e.g. events and workshops that we believe may be of interest to you. If you want more information about the balance of interests, you can contact our data protection officer.
If you have given your consent, we will instead process your personal data for the above-mentioned purposes based on your consent.<\/p>

Who will get access to your personal data<\/strong><\/p>

Other companies within the Benifex group will, if necessary, process your personal data. Personal data may be shared with IT providers who process data on our behalf, so-called data sub-processor. For example, cloud service providers may have access to your personal data. We have signed data processing agreements with them, which means, among other things, that they are obliged to process your personal data securely, accurately and with confidentiality.<\/p>

How long we process and save your personal data<\/strong><\/p>

Benifex processes and stores your personal data until you opt-out of receiving our communications. Thereafter, the personal data is stored for three months, after which it is deleted. If you subscribe to our news, we store your personal data until the day you choose to unsubscribe.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t

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Personal data processed within the framework of our customer assignments, partners and suppliers<\/h3>\t\t\t\t<\/div>\n\t\t\t\t
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Who is responsible for the processing of your personal data<\/strong><\/p>

Benifex AB with registration number 556595-0317 is the data controller for the processing of your personal data.<\/p>

How we collect your personal data <\/strong><\/p>

The personal data we process has been provided to us by (i) customers, (ii) partners, (iii) suppliers, (iv) other parties related to the project, or (v) collected from private or public registers or other sources.<\/p>

What personal data we process about you <\/strong><\/p>

We process data about you in the form of your name, email address, telephone number, employment ID, job title, employer and workplace and any other contact details.<\/p>

Why we process your personal data <\/strong><\/p>

We process your personal data to fulfil a contractual obligation in connection with our project planning, project management and follow-up of the project and documentation of the progress of the project. We also process your personal data when you act as a contact person for our customers, partners or suppliers. On the basis of a contractual obligation, we also process personal data in order to manage and administer invoicing, reminders and payments, and to be able to handle and administer our accounting and our accounts receivable arising within the framework of a project.<\/p>

We process your personal data on the basis of a balance of interests and Benifex\u2019s legitimate interest in generating new business, initiating new collaborations with our partners and to retain and maintain existing customer relationships. Furthermore, we process your personal data in connection with internal training and documentation of projects as well as in case of issues arising on the basis of Benifex\u2019s legitimate interest, as the above activities are a prerequisite for the business and for the daily operation.<\/p>

We also process your personal data on the basis of a legal obligation to comply, where applicable, with the rules on protection against money laundering and terrorist financing.<\/p>

Who will get access to your personal data<\/strong><\/p>

Other companies within the Benifex group will, if necessary, process your personal data. Personal data may be shared with IT providers who process data on our behalf, so-called data sub-processor. For example, cloud service providers may have access to your personal data. We have signed data processing agreements with them, which means, among other things, that they are obliged to process your personal data securely, accurately and with confidentiality.<\/p>

How long and where we store your personal data<\/strong><\/p>

The personal data that we process in order to fulfil our agreement with you or the customer, partner or supplier you are employed by is processed for as long as it is necessary for us to administer the contractual relationship. For personal data received from our suppliers, such personal data is deleted three months after a supplier has been terminated, or when the contact details of the contact person have been updated by the supplier.<\/p>

As regards our customer assignments, we save personal data relating to a project for ten years, with reference to the limitation period in the Limitations Act, after such an agreement has been terminated or expired.<\/p>

Personal data relating to invoicing and\/or payment and where processing is necessary under the Accounting Act, we retain personal data for seven years in accordance with the Accounting Act.<\/p>

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Personal data processed in connection with feedback, questionnaires and surveys of various kinds<\/h3>\t\t\t\t<\/div>\n\t\t\t\t
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Who is responsible for the processing of your personal data<\/strong><\/p>

Benifex AB with registration number 556595-0317 is the data controller for the processing of your personal data.<\/p>

What personal data we process about you <\/strong><\/p>

We process data about you in the form of your name, job title, email address, telephone number, location data and any other contact details. Your connection data and language are automatically stored by the system, other personal data is collected from you when they are relevant for surveys of various kinds.<\/p>

Why we process your personal data <\/strong><\/p>

We process your personal data on the basis of your consent for the purpose of collecting user insights from you. When you register to participate in our future research studies such as user tests, interviews and surveys, we process your personal data. We also process your personal data when you choose to be part of our user panel aimed at improving your experience as an end user.<\/p>

Furthermore, we process your personal data within our feedback module where you can write what you think about our platform and our services in a free text field. We also process this personal data with the support of your consent.<\/p>

Who will get access to your personal data<\/strong><\/p>

Other companies within the Benifex group will, if necessary, process your personal data. Personal data may be shared with IT providers who process data on our behalf, so-called data sub-processor. For example, cloud service providers may have access to your personal data. We have signed data processing agreements with them, which means, among other things, that they are obliged to process your personal data securely, accurately and with confidentiality.<\/p>

How long and where we store your personal data<\/strong><\/p>

Unless you withdraw your consent, which you can do at any time, your personal data processed within the framework of our research studies will be stored for one (1) year and the personal data processed within the framework of the feedback module will be stored for three (3) years locally by us. Unless you withdraw your consent, we will store your personal data for user insights for ninety (90) days after which it will be deleted.<\/p>

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Personal data processed in connection with your visit to our premises<\/h3>\t\t\t\t<\/div>\n\t\t\t\t
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Who is responsible for the processing of your personal data<\/strong><\/p>

Benifex AB with registration number 556595-0317 is the data controller for the processing of your personal data.<\/p>

What personal data we process about you <\/strong><\/p>

We process personal data about you in the form of name, email, job title and any other contact information.<\/p>

Why we process your personal data <\/strong><\/p>

When you visit one of our offices, we process your personal data on the basis of a balance of interests and our legitimate interest to maintain security and protect all persons present in the event of a fire, for example, but also to prevent theft and be able to contact you during and after your visit.<\/p>

How long and where we store your personal data<\/strong><\/p>

After you have visited us, your personal data is stored for three months after the last visit to ensure that we can reach you if something should have happened during your visit.<\/p>

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Personal data processed in connection with the application for employment<\/h3>\t\t\t\t<\/div>\n\t\t\t\t
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Who is responsible for the processing of your personal data<\/strong><\/p>

Benifex AB with registration number 556595-0317 is the data controller for the processing of your personal data.<\/p>

What personal data we process about you <\/strong><\/p>

Name, date of birth, employment ID, social security number, email, financial information, age, photo, education, education grades, job ratings, professional experience, language, country, job title and other details you provide about yourself in your application. We also carry out personality tests and logic tests for certain categories of candidates. In cases where such tests are carried out, we provide information about the processing of such personal data before the start of the test and ask for your consent to such processing.<\/p>

Why we process your personal data<\/strong><\/p>

When you apply for employment with us, we process your personal data (i) to fulfil our obligations and comply with your and our rights under labour law with the purpose of being able to safeguard each party\u2019s rights under the Discrimination Act, (ii) on a balance of interests with the purpose of collecting and reviewing your CV, cover letter, certificates and diplomas to assess and consider different candidates based on experience, merits and study results and to administer the invitation and booking of time for interview(s), and (iii) based on your consent for the purpose of conducting recruitment tests as part of the recruitment procedure and to save your personal data in a candidate pool for future positions.<\/p>

For your information, you do not have to provide your personal data to us as it is neither a legal nor a contractual requirement. However, if you do not provide the personal data requested in the recruitment process, we will not be able to fulfil our commitments and carry out the recruitment process.<\/p>

Who will get access to your personal data<\/strong><\/p>

Other companies within the Benifex group will, if necessary, process your personal data. Personal data may be shared with IT providers who process data on our behalf, so-called data sub-processor. For example, cloud service providers may have access to your personal data. We have signed data processing agreements with them, which means, among other things, that they are obliged to process your personal data securely, accurately and with confidentiality.<\/p>

How long and where we store your personal data<\/strong><\/p>

As our processing of your personal data is based on a balance of interests, we do not, as a general rule, process your personal data after the recruitment process is over.<\/p>

If you have participated in a recruitment process with us, we need to save your personal data for at least two years (or during the limitation period specified in each country\u2019s discrimination law) after the end of the application procedure in order to possibly be able to safeguard our rights and obligations under the Discrimination Act.<\/p>

If you consent to the continued processing of your personal data, for example in a candidate pool, for future recruitment opportunities, we will process your personal data for this purpose until you withdraw your consent or the purpose has ceased.<\/p>

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Personal data that we process through the use of cookies<\/h3>\t\t\t\t<\/div>\n\t\t\t\t
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Benifex uses so-called cookies to facilitate the use of our website. For more information, please see Benifex\u2019s Cookie Policy<\/a> which is available on our website.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t

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Part II \u2013 Information on how we process your personal data in our benefits portal as a data processor<\/h4>\t\t\t\t<\/div>\n\t\t\t\t
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Who is responsible for the processing of your personal data<\/strong><\/p>

Benifex offers a digital benefits portal in which our customers, as your employer, can manage and visualize compensation and other benefits for you. This means that your employer acts as a data controller for your personal data. Thus, Benifex AB with registration number 556595-0317 acts as a data processor on behalf of your employer.<\/p>

As part of our business, Benifex only processes personal data about you that your employer has provided to Benifex, or that you choose to provide within the digital benefits portal. When you log in to the benefits portal for the first time, you will be provided with information about your employer’s role as data controller, Benifex’s role a data processor, and how and why Benifex processes your personal data.<\/p>

What processing measures we use when processing your personal data<\/strong><\/p>

Benifex customizes the digital benefits portal according to your employer’s specific wishes. Therefore, the processes for the processing of your personal data may differ depending on which personal data your employer has commissioned Benifex to process. Benifex only processes your personal data in accordance with your employer’s instructions and\/or in accordance with applicable law. When Benifex processes your personal data on behalf of your employer, the following processing operations are mainly, but not limited to, carried out:<\/p>